Title: A Designer’s Guide: Preparing Your AI File to Send to Your Client
As a graphic designer, one of the most important aspects of your job is effectively communicating with your clients. Ensuring that the files you send are well-prepared and easy to work with is crucial for a smooth and successful client experience. When working with Adobe Illustrator (AI) files, there are several key steps you should take to properly prepare the file before sending it to your client. In this article, we will outline some best practices for prepping an AI file to send to a client.
1. Organize Your Layers and Artboards
Before sending your AI file to a client, it’s important to organize your layers and artboards in a logical and easy-to-understand manner. This includes naming your layers and grouping related elements together. Keeping your artwork organized will make it easier for the client to navigate the file and make any necessary edits.
2. Outline Fonts
To ensure that your client is able to view and edit the text in your AI file without any issues, it’s best to outline the fonts. This means converting the text into vector shapes, which eliminates the need for the client to have the exact fonts installed on their system. To outline fonts in Adobe Illustrator, simply select the text and go to Type > Create Outlines.
3. Embed Images
If your AI file contains linked images, it’s important to embed them before sending the file to your client. Embedding the images will ensure that the client has access to all of the necessary assets without the need for separate image files. To embed images in Illustrator, go to File > Links, select the linked images, and click on the “Embed” button.
4. Check for Errors and Consistency
Before sending the AI file to your client, take the time to thoroughly review your artwork for any errors or inconsistencies. Check for typos, misaligned elements, or any other issues that may impact the quality of the design. Ensuring that the artwork is error-free and consistent will help you maintain a professional image and build trust with your clients.
5. Save in the Appropriate Format
When saving your AI file, consider the format that will be most convenient for your client to work with. If the client needs to make further edits in Adobe Illustrator, then save the file as an AI file. If the client only needs to view the artwork or make minor adjustments, consider saving the file as a PDF or EPS for easy access.
6. Provide Instructions and Resources
Finally, it’s helpful to include a README file or a separate document that provides instructions for the client on how to use the AI file. This could include information on layers, artboards, fonts, and any other important details that the client may need to know. Additionally, if your design relies on specific color profiles or swatches, make sure to include those resources as well.
In conclusion, properly prepping an AI file before sending it to your client is essential for a positive and productive client experience. By organizing your layers and artboards, outlining fonts, embedding images, checking for errors and consistency, saving in the appropriate format, and providing instructions and resources, you can ensure that your client receives a well-prepared and easy-to-use AI file. Taking these steps will not only showcase your professionalism as a designer, but also help to build a strong and trusting relationship with your clients.
